TFOC Annual Conference 2009

05/01/2009 9:00 am
05/03/2009 3:00 pm

 

WHEN: Conference dates/topics

The first two days of the conference (Friday, May 1 and Sat, May 2) will be focused on strategic planning. TFOC members will learn about the data that's been gathered and its implications, and make key decisions regarding TFOC's purpose, strategies, and structures.

Due to the importance of this meeting and the costs UFE will incur, we are asking at least one person from each organization to commit to attend the full two days if TFOC is paying for your expenses (unless your situation is discussed in advance with us). The meetings on Friday and Saturday will run from 9am-5pm. Breakfast will start around 8am both days.

The third day of the conference (Sunday, May 3) is optional and will be dedicated to traditional TFOC member skill-building and strategizing on tax issues. We encourage at least one person from your organization to stay on for the third day since most folks find this to be one of the most fun and useful things the TFOC does. May 3rd (Day 3) will end at 3:00pm so folks can book their flights home anytime after 4:30pm. We will be contacting those folks attending Day 3 to collectively decide on an agenda that best suits your organization's tax fairness work & capacity needs.

You will receive a conference agenda and pre-retreat materials at least a week in advance of the conference.

WHERE: Location/Accommodations

Best Western Adams Inn
29 Hancock Street
Quincy, Massachusetts 02171 (9 miles south of Boston)
Phone: 617/328-1500
Website: http://www.bestwesternmassachusetts.com/hotels/best-western-adams-inn/

We are booking rooms with two double beds on the assumption that folks will share with another person of the same gender. If for personal/medical reasons you need to have your own room, that is of course fine, and UFE will subsidize 50% of the single room rate (50% of $94 plus tax).

WHO: Participation

We are requesting that two people from your organization attend this year's conference: the fair tax organizer and the executive director (or another key organizational leader/decision-maker). We recognize the diversity of decision-making structures within TFOC member organizations and we do not mean to suggest that the fair tax organizer is not an organizational decision-maker. Our intention is to make sure we expand buy-in to the TFOC at the leadership level of member organizations.

The chance of TFOC's strategic planning decisions being advanced after the conference will be significantly increased if organizational leaders participate in making those decisions. We have also identified a disconnect in some instances between the personal commitment of a particular organizer and the institutional commitment we ultimately need for the TFOC to be effective.

Expenses and Travel Info

Expenses for travel, hotel and food during the conference will be paid by UFE with two caveats:

  1. Again, we ask fully subsidized participants to commit to attend (at a minimum) two full days: May 1-2

  2. Since the cost of airfare gets significantly more expensive as you get closer to the departure date, airfare will be reimbursed 100% only if your flight is booked by April 15th. After that, UFE will reimburse only a portion of your airfare.  
When you receive your airline confirmation email, please send it to us for reimbursement. We find http://www.sidestep.com to be a helpful air travel search engine.

Travel:

We anticipate that most of you will need to arrive on April 30. As I asked above, please let me know the dates of your arrival and departure.

For those flying into Boston (Logan airport), the hotel has a FREE SHUTTLE to the hotel. For those driving, there is ample parking at the hotel. For those taking the train or bus into South Station, the redline subway at South Station goes right to Quincy. More detailed instructions for each of these travel options will be emailed out soon.

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